Terms of Service
Last updated: July 2026
This is an English translation provided for convenience. In case of any discrepancy, the German version prevails.
§ 1 Scope
These terms of service apply to the use of the web application "Briefpfleger" (the "app"), provided as a Progressive Web App (PWA) at the domain briefpfleger.de.
§ 2 Description of the service
Briefpfleger is a client-side web application for digitising, organising and archiving documents, letters, receipts and images. The app stores all user data exclusively in the user's personal Google Drive account. The provider operates no databases or storage servers of its own for user data.
Core features include:
- Photographing and uploading documents, receipts, invoices and images into your own Google Drive
- Automatic text recognition (OCR) and classification of uploaded documents via the user's own Google services
- Automatic creation of a folder structure (cabinet, drawer and section system) in Google Drive
- Deadline and reminder management with optional synchronisation to the user's Google Calendar
- Optional email inbox for saving important emails and attachments from Gmail
- Optional matching with Google Contacts and conversion into Google Docs/Sheets
- Optional client-side encryption of documents (AES-256-GCM) and a local app lock
- Merging several images into a PDF file as well as filling in and signing forms
The extent of the Google services used depends on which permissions you grant the app during Google sign-in (OAuth). Details on data processing can be found in our Privacy Policy.
§ 3 Requirements for use
To use Briefpfleger you need:
- A valid Google account (available free of charge)
- A modern web browser with JavaScript support (Chrome, Safari, Firefox, Edge)
- Sufficient free storage in your Google Drive
Minimum age: Briefpfleger is intended for persons who have reached the age of 18. Minors aged 16 and over may only use the service with the express consent of their legal guardians. Use by children under the age of 16 is not permitted.
§ 4 Prices and payment terms
Current launch phase: Briefpfleger is currently in an open beta phase. During this period all features are available free of charge and no billing takes place. The start of paid use will be announced in the app in good time beforehand. The following provisions apply from that point onwards.
Briefpfleger can be used in a free basic version (with a limited number of documents). The premium version costs €2.99 per month; in the discounted partner plan €2.49 per month. These are total prices; pursuant to § 19 of the German VAT Act (small business regulation) no VAT is shown. There are no hidden additional costs. Billing is monthly. There is no minimum contract term.
§ 5 Termination
The user relationship may be terminated by either party at any time, effective at the end of the current billing month, without stating reasons. After termination your data remains unchanged in your Google Drive – you retain full access at all times.
§ 6 Data protection and data sovereignty
Briefpfleger stores no personal data on its own servers. All documents, images and metadata are stored exclusively in the user's Google Drive. Details can be found in our Privacy Policy.
§ 7 Availability and liability
The provider endeavours to keep the app highly available but cannot guarantee uninterrupted accessibility. In particular, the provider accepts no liability for:
- Outages or restrictions of Google services (Drive, Calendar, Gmail, Contacts, OAuth)
- Data loss caused by the user themselves (e.g. deleting their Google Drive)
- Errors in optical character recognition (OCR) leading to incomplete or incorrect text extraction
The provider's liability is limited to intent and gross negligence, to the extent permitted by law.
§ 8 Right of withdrawal
As a consumer you have the right to withdraw from the contract within fourteen days without stating reasons. The withdrawal period is fourteen days from the day the contract is concluded. To exercise your right of withdrawal, send a clear statement (e.g. by email) to: kontakt@briefpfleger.de.
§ 9 Changes to these terms
The provider reserves the right to amend these terms with reasonable prior notice. You will be informed of material changes by email or within the app. Continued use of the app after the objection period has expired is deemed acceptance of the amended terms.
§ 10 Applicable law and place of jurisdiction
The law of the Federal Republic of Germany applies, excluding the UN Convention on Contracts for the International Sale of Goods. The place of jurisdiction is, to the extent permitted by law, the registered seat of the provider.
§ 11 Severability
Should individual provisions of these terms be or become invalid, the validity of the remaining provisions remains unaffected. The invalid provision shall be replaced by a valid provision that comes closest to its economic purpose.